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Admissions and enquiry management

Stop losing admission enquiries in spreadsheets

KlassMint tracks every admission enquiry from first contact to enrolment: where it came from, its status, every follow-up call, email, visit or WhatsApp message your team logs, and which documents are still missing.

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Founding schools: free for 12 months. Prices in your local currency at sign-up.

KlassMint student directory listing roll numbers, names, emails, classes and enrolment dates
Sound familiar?

The problems we hear from school offices

Leads that go cold

An enquiry comes in, nobody calls back, and the family enrols somewhere else.

No idea what works

Without recording the source of each enquiry, you cannot tell which outreach brings families in.

Paperwork chasing

Birth certificates, transfer certificates and photos arrive in pieces and get lost.

How KlassMint helps

Admissions and enquiries in KlassMint

Enquiry tracking

Record each enquiry with its source and move it through new, contacted, follow-up, application started, accepted, rejected or withdrawn.

Follow-ups

Plan follow-ups and log them as call, email, visit, WhatsApp or note, then mark them completed or missed.

Document checklist

Track each required document as pending, received, verified or rejected.

Into the student record

Accepted admissions become student records, so nothing is typed twice.

Real screens

See it in KlassMint

Screens from KlassMint with a sample school. Click to enlarge.

KlassMint student directory listing roll numbers, names, emails, classes and enrolment dates

Good to know before you choose

KlassMint doesn't include these today:

  • A public online admission form for parents (staff record enquiries)
  • Automatic WhatsApp or SMS follow-up messages
Questions

Admissions and enquiries: common questions

Can I track admission leads without Excel?

Yes. Each enquiry in KlassMint has a source, a status and a history of follow-ups, so your admissions team sees which families need a call today and which documents are missing.

Does KlassMint send automatic follow-ups?

Not yet. Staff plan follow-ups and log them (call, email, visit, WhatsApp or note). KlassMint keeps the history and status, but it does not send WhatsApp or SMS messages automatically.

Is there an online admission form for parents?

Not at the moment. Enquiries are recorded by school staff in KlassMint.

Guides

Read next

AdmissionsHow to track school admission enquiries without ExcelMove school admission enquiries out of spreadsheets. Record sources and statuses, plan follow-ups, track documents and turn admissions into student records.Read the guide Buying guideChecklist for choosing a school management systemA checklist for principals, trustees and IT heads choosing a school management system or ERP: modules, adoption, payments, security, pricing and data.Read the guide
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Student information systemA student information system with student, parent and teacher records, documents, attendance, fees and results in one Student 360 view. Cloud-based, for K-12.Learn more School ERP softwareKlassMint is cloud-based school ERP software for admins, teachers and parents: admissions, attendance, timetable, exams, fees, notices and a parent app.Learn more Small private schoolsAffordable school management software for small private schools: free for 12 months for founding schools up to 500 students. Fees, attendance, notices and more.Learn more
Founding School offer

Bring your school onto KlassMint

Founding schools use KlassMint free for 12 months. Set up your school, invite your staff and see how it fits before you pay anything.

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